Virtual data rooms are essential for companies that must conduct complex and delicate transactions requiring large amounts of documentation. VDR services however, aren’t all made to be the same. Different features, price points, and security configurations can impact efficiency and how well a VDR can adapt to specific workflows and processes. The first step to sorting among the many vendors is to identify what you require. Data handling that is sensitive involves various scenarios and it is important that the software can be tailored to your specific needs and requirements.

For instance investment bankers rely on VDRs for their M&A processes, which may require massive amounts of documentation and the sharing of highly confidential information with third parties, including competitors. This is why they demand solid security that include military-grade encryption standards, secure connections, replication across multiple private servers, and advanced authentication methods. They should also be in a position to create and configure watermarks which can be applied to specific folders, documents or even a whole collection of items.

Other important features include the ability to limit printing, screen capture, and remove access to a document even after it has been downloaded. VDRs are also helpful in allowing administrators to monitor user actions down to the individual page level. This gives them an insight into who is reading what and when.

A virtual data room should be able to accommodate a wide variety of devices and browsers, without having users to install plugins or download programs. It is also helpful if the interface is intuitive and easy to navigate.