Control Financial Documents and Documents

Financial documents are crucial regardless of whether you’re running a company or managing your personal paperwork. In many instances, you’ll need to keep track of assets and liabilities, and follow regulations and guidelines. The most important thing is to keep records in order and this can be a challenge when you’re trying to manage multiple documents or email inboxes, among other locations.

You can cut down on time by creating a system to organize and archive financial documents. This is particularly useful as tax time approaches. A classifier folder with pockets dividers is an effective method of organizing paperwork according to type, like invoices, receipts and bank statements. You may also have to invest in a fire-resistant or safe file cabinet to store the original documents that are hard to replace, such as investments documents, wills and powers of attorney and other important documents.

A document management system like FileCenter lets financial institutions convert paper into digital files and store them into a single, secure location. The data is then immediately accessible to authorized staff through an multi-function device. Documents are logically indexed and time-stamped, making it easy to comply with standards of compliance like SOX, FRCP, SEC, IRS and Graham-Leach-Bliley. Automated workflows and alerts are available, allowing personnel to route, approve and arrange documents in accordance with documented procedures. Additionally an efficient security system ensures that only authorized users have access to information. All of this enables financial institutions to provide precise instantaneous responses to customers. This will help you establish relationships with your clients and increase their trust.